Why You Need a Professional Editor

After completing the final draft of a manuscript for my fifth book, I wanted a reality check. I hired a professional editor and learned something important about self-publishing. No matter how capable you are as a writer and proofreader, you can't accomplish your best writing entirely by yourself.

Collaborative Editing

My initial editing process was hardly ineffective. That book was a memoir of my sailing adventures from the 1980s and 90s. I rounded up a capable crew that included people who were there, people who were college writing instructors, and people who were avid readers. I sent them one chapter (1500-2500 words) per week for almost a year (so as not to burden anyone with a huge job to do gratis), and offered to edit their material in return. I got useful feedback about everything from seamanship to grammar along with their general reactions. The collaborative process forced me to polish each chapter before I sent it out; I usually spent a few hours rewriting before posting the week's installment on Google Docs and sharing it with my group. That unquestionably improved the book.

Editing with Software Tools

I also ran every chapter through AutoCrit.com. AutoCrit is a remarkable style checker. It highlights duplicate words and phrases, ferrets out clichés, identifies weak writing patterns and generally helps point out places in your writing where you should consider making changes. It's a machine—it's not perfect—but it scans your text with cold, digital objectivity. Give it your best shot and it will embarrass you over and over again. How could I have missed something so obvious? Learning to write prose that won't upset AutoCrit is a fantastic growing and learning experience that's available to any writer at nominal cost.

At the end of the group editing process, I had a tight draft manuscript approved by a tough piece of software and some people I'm convinced are bona fide geniuses. Still, I had this lingering doubt; I wanted my book to be great—better than anything else I'd ever produced. But all my previous writing was created in a personal vacuum, edited by people who knew me. I wondered, “What will an industry professional say about my work? Am I camping in my own back yard?”

Finding a Professional Editor

I decided to hire a professional editor. I began my search at the Editorial Freelancer's Association website, threw a few darts at the map, and took a trip to Steven Bauer's Hollow Tree Literary Services. The general tone of his site and the testimonials from previous clients sold me. Of course, the right editor for you is one who works with your writing genre and understands your subject matter; a law book or a technology book will have different editing requirements than a novel. You may speak with several people before deciding on an editor whose style and background are complementary to your purposes.

I called Steven, got on his (not unreasonably long) waiting list, finished polishing my final chapters and sent him my manuscript. When we spoke, I made it clear that my goal was to produce a well-written book, independent of any business aspirations or target reader groups.

Your aspirations are important information to give your editor. Polishing a manuscript to a high standard of literary excellence and preparing a manuscript for acceptance by a particular market segment are not the same task. Know your goals, or at least have an experienced editor help you choose them. I told Steven that his job was to “protect my manuscript from me.”

After a few weeks, I received the manuscript file (with annotations) and one of Steven's famous “reports.” We should all aspire to write as well as Bauer does in what I expected to be a simple business document. A few brief excerpts reveal how well he understood my intentions as a writer.

• You've eschewed a traditional plot in favor of an episodic plot, one that is willing to trade suspense for a different kind of relationship between writer and reader—a slow accretion of respect and admiration not only for the knowledge and skills on exhibit here but also for the measured, mature equanimity with which the tale is told.  Nevertheless, as you must be aware, just as a sea voyage has its longeurs—when the wind stops and the sea becomes glassy and the boat either sits in place or motors on—there are some (small) stretches here when the book feels a bit repetitive, when a little suspense wouldn't have hurt, when a reader could be forgiven for a desire for a more traditional plot.  But you're true to your story, to what happened, and you're not about to ratchet up the tension when there wasn't any.

And the manuscript:

• It is also remarkably clean as a manuscript.  As you scroll through the pages you'll see that the editing I've done is sparse indeed—an occasional small suggested cut, an occasional relocation of a sentence.  It's clear how carefully you've worked on this book; there is nothing slapdash about it in any way at all.

That's important validation for my initial editing process. It suggests that with some innovative technology and the cooperation of a few smart (and dedicated) people, the costs of editing can be greatly reduced. Save money by cleaning up your manuscript before engaging a professional. Why pay someone to put your periods on the correct side of the quotation marks?

Steve offered useful comments about style—consistency in use of italics, my use of footnotes, and an interesting and well supported suggestion about serial commas, before offering critique of the content:

• If there's work that needs to be done on the manuscript—in a roll-up-the-sleeves sort of way—it's in the first 80 pages, the section before “voyage the first.”  Once you get underway, across the Gulf Steam and into the Abacos, the book picks up a momentum and a mystery that's irresistible and charmed.  But while it's clear that you need the opening—both as a springboard for what is to come and as one of the bookends that contain the book—I feel that there may both be too much of it and that its tone is a bit wrong.

Bauer's comments continue for eight pages as a list of well-considered questions to answer, passages to cut and paragraphs to polish. His humble conclusion offers a picture of the kind of relationship he cultivates with his clients:

• You should know, of course, that, despite my long history of working with writers, I have not achieved omniscience and perfect knowledge, and that I'm as cranky and idiosyncratic as the next reader.  Some of my suggestions may strike you as lunatic (or at least not very useful), and if that's the case, just heave them overboard. But others will nag at you, if not right away, then in a day or two—and those are the ones that you'll want to pay attention to.

The comments and corrections in the manuscript were as useful and insightful as those in the report document. Given the speed with which the reading was accomplished and the previous scrutiny given the document by my editing group, I was impressed with the number of punctuation and grammar errors found.

I went to work on the manuscript, took about 95% of Steven's suggestions, cut out a few sections (reluctantly, but Steven was right; they didn't need to be there) and then followed up with a phone session to clarify a few matters I had questions about. Then we exchanged a series of emails in which we wrestled over a few fine points, whittling them down until we were both satisfied the problems had been addressed.

Why a Professional Editor Rocks

As with hiring a professional graphic designer, hiring an editor may turn your do-it-yourself book project into an expensive undertaking, but if your goal is to sell books, editing costs are part of your business risk. If your goal is to produce a great work of literary art, at some point, you'll need to buy the bronze from which you'll cast your sculpture. Even if you're an experienced writer, a professional touch will make the difference between a good book and a great book.

• An editor offers an impartial, third-party perspective. Friends and colleagues have likely accepted your quirks, idiosyncrasies and character flaws; they are not objective readers and they may already have heard parts of your story.
• An experienced editor has worked with a wide selection of authors and manuscripts. Your editor has already worked through problems on several books similar to yours. Even if your story is unique, your tone, format and general direction probably are not. An editor who has worked on eight memoirs before yours is well-equipped to help you avoid clichés and keep your story flowing.
• A professional editor has an unsurpassed trained eye. If you've already written several books and have gotten to be a “good writer,” you'll still be impressed by the perspectives of someone who has worked on possibly hundreds of books. Want training, inspiration and critique on the highest level? Ask a professional editor.
• If you choose to go the traditional publishing route, agents and publishers don't want to deal with your rough draft. If you want to demonstrate to the industry that you're worthy of being published, don't hand over a stack of typos, bloated prose and grammatical oversights. Publishers are swamped with “good stories.” What they're looking for is good stories that are well-crafted and highly polished, not “diamonds in the rough.”
• After spending all that time writing and researching, you're too close to your story. We all have annoying patterns of speech and character flaws that creep into our work. We often take weak or missing parts of our narrative for granted because we're too familiar with them. An outside editor will advocate for your future readers by insisting on clear explanations and authentic personal reactions to the events in your book.

Many self-publishing advocates promote the myth that bookmaking is something that can be done entirely by one's self. Certainly, some writers have no choice, but producing an exceptional book requires skills that lie beyond the capabilities of even the best writers. Skimping on cover design, typesetting and of course, editing—even for the most experienced writer—are surefire ways to diminish the quality of your final product. If you don't believe me, ask your favorite major publisher; they keep artists and editors on their payrolls for a good reason.

Writing is a solitary pursuit, often undertaken during hours stolen from the moon. But the process of transforming a manuscript into a book requires fine editors, artists, typesetters and pressmen. When the sun is ready to rise on your final manuscript, choose your team members as carefully as you do your words.